To provide information to the public and staff through the efficient maintenance of City/Agency records and to assist in the implementation of Council/Agency actions in accordance with State and Municipal Codes
What the City Clerk’s office does:
CITY COUNCIL/COMMISSION & COMMITTEE SUPPORT SERVICES
Prepares and provides agendas and packets of supporting information for the City Council/Redevelopment Agency meetings, attends meetings, and completes necessary arrangements to ensure an effective meeting
Provides clerical support to the Mayor and the City Council including preparation of proclamations, commendations, certificates, daily correspondence, and reservations
Provides information regarding appointed boards, committees and commission members; administers the annual recruitment process; and coordinates the Commission and Committee Orientation meeting
LEGISLATIVE ADMINISTRATION
Responsible for publication or posting of all legal notices related to public hearings, bids, or other actions of the City Council/Agency Board
Records actions taken at City Council/Agency meetings
Receives and processes claims filed against the City
Administers oaths and affirmations
Conducts bid openings
ELECTION SERVICES
Serves as election official for all municipal and special elections held by the City
Provides prospective Mayor and City Council candidates with filing handbook
Assists candidates in meeting their legal responsibilities before, during and after an election
Provides information to the organization and the public regarding election services, including voter registration forms
CAMPAIGN AND CONFLICT LAWS
Serves as filing officer for campaign statements for elected officials and conflict of interest statements for elected officials, a variety of City advisory bodies, numerous City employees and certain consultants
PUBLIC INFORMATION RECORDS MANAGEMENT SERVICES
Serves as first line of contact to the community by providing information to the public by telephone and at the front counter
Maintains and serves as custodian of the official records of the City and ensures that records are readily accessible to the public
Responds to Public Record Act requests
Coordinates the updating of the Westminster Municipal Code
Manages the proper maintenance and disposition of City records and information according to statute, and helps to preserve City history
